Author: Jenny Greene

2020 Annual Meeting – Process and Agenda

Persimmon Hill Homeowners Association
Annual Meeting – Process & Agenda
Thursday, April 30, 2020 – 7 PM
(Virtual Meeting on Zoom)

Dear P.H. Homeowners:

Our annual meeting this year will take place virtually using the Zoom platform.

You can link to the meeting with your computer or you can dial-in using your phone. If you connect via your computer and have trouble with the audio, you can keep the video feed on and simultaneously call in with your phone to enable the audio. The meeting is scheduled to start at 7 PM. Please connect a few minutes before the meeting so we can start on time.

Please mail the ballots to Concord as planned. Concord will have the ballots that are received sent to Mary Kirby’s home for counting during the meeting. Please mail the ballots ahead of time. Concord will express the ballots to Mary the day before the meeting. If you are late in mailing the ballot, Mary will setup a box by her door where you can drop the ballots on the day of the meeting. Mary’s address is: 131 Longhorn Lane.

If you have any questions regarding further clarification, please call Danita Vaughn at Concord tel. +1 (805) 384-0312.

We hope you are all healthy and well during this difficult period.

Best regards,
The Persimmon Hill Homeowners Association Board

Topic: P.H. Homeowners Annual Meeting
Time: Apr 30, 2020 07:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/281325167
Meeting ID: 281 325 167

One tap mobile
+16699006833,,281325167# US (San Jose)
+14086380968,,281325167# US (San Jose)

Dial by your location
+1 669 900 6833 US (San Jose)
+1 408 638 0968 US (San Jose)
+1 346 248 7799 US (Houston)
+1 301 715 8592 US
+1 312 626 6799 US (Chicago)
+1 646 876 9923 US (New York)
+1 253 215 8782 US

Meeting ID: 281 325 167
Find your local number: https://zoom.us/u/aovoaabqO

2020 Annual Meeting Agenda

  1. Call to Order
  2. Verification of Quorum and Proof of Notice of Meeting
  3. Introductions
  4. Purpose of the Annual Meeting:
    1. Election of two board members to the Association’s Board of Directors
    2. Approval of the IRS Ruling 70-604
    3. Approval of the 2019 annual meeting minutes
  5. Optional time for candidates to address those present in the meeting
  6. Motion to close the polls (no ballots will be accepted after this time)
  7. Open forum while ballots are counted by the board’s secretary
  8. Announcement of results of the balloting
    1. Board election
    2. IRS Ruling 70-604 voting 
    3. 2019 Annual Meeting Minutes 
  9. Open forum before meeting adjournment
  10. Motion to adjourn the annual meeting

Landscaping – 2016

The Board has been working with our landscaper, Plantasia, to develop improved landscaping at the Buckboard and Saddle entrances to Persimmon Hill. To demonstrate what the final result could be, the south side of the Buckboard entrance, from the entrance gate to Longhorn, is being landscaped. Chinese Pistache and Persimmon trees have replaced the Liquid Amber trees, Rosemary and other drought tolerant plants have been added, and the area is getting a cover of mulch. Photos of the area are shown below. Contact Bob Meyer or any of the Board members if you have comments, questions or suggestions.